Since the pandemic, the use of home working has become increasingly popular with businesses. Both small businesses and large companies alike have benefitted from this new way of working, with flexibility improving staff morale and engagement.

In fact, a study of remote teleworkers from ConnectSolutions found that 77% reported being more productive when working from home. Most likely because there are less distractions, as well as there being an opportunity to create an optimal work environment that suits them.

But, remote work requires employee trust and connectivity in order to function effectively. That’s why all home-based companies need to ensure they have the best business phone system for remote workers. So they can ensure everyone is reachable – and only a phone – or video call away.

If you’re unsure what phone office system is best for your company, take a look below, we’re we discuss the top three. Discover the features you need, and the benefits of them all in our blog.

The Three Best Home Office Phone Systems for Remote Working

RingCentral

One of the best home office phone systems your business could benefit from using is RingCentral. Thanks to its cohesive, integrated system making communication with your employees simple – everything you need is in one place. This cloud-based communication platform combines:

Trusted VoIP system: So you’re business doesn’t need to spend money on a landline
Messaging: Meaning you can connect with employees quickly and instantly
Video conferencing: You can schedule calls with a number of people at any time

It also benefits from end-to-end encryption across messaging, video and phone – so you can be sure your conversations are secure. Not to mention, it also enables integration with over 300 business applications, such as Salesforce. But, this system is best for medium-sized and large-sized business, as it is on the more expensive side.

VoIPstudio

VoIPstudio is another home phone solution for small-to-medium sized businesses. It boasts several features including:

Mobile and desktop apps: So you can manage it through multiple devices
VoIP calling: So you can save money by using a cloud-based system, which is especially beneficial for those making international calls
Effective call management: You can forward, transfer or queue calls, to make ingoing and outgoing calls easier to control

Thanks to its utilisation of a cloud-based system, using VoIPstudio can effectively reduce costs for a business. This is especially important for start-ups with a smaller budget. It’s also fairly scalable – allowing you to add new users and features when needed. But, it relies on a steady and fast internet connection. Without one, it can affect the quality of calls.

Microsoft Teams

Part of the Microsoft 365 suite, Microsoft Teams is a collaborative network that combines a variety of tools to help with organisation and connectivity. Its features include:

Chat and messaging tools: Microsoft Teams allows you to connect with employees instantly on singular and group chats or through quick calls

Task management: The system allows you to create to-do-lists and planners, so you can schedule activities for your teams and stay organised

Meeting tools: It also allows you to schedule meetings, host live events with Q&A systems, and live record

As a large organisation, Microsoft’s platforms benefit from robust security and compliance features – protecting your business’s intel. It is suitable for businesses of all sizes, but can be overwhelming due to its excessive features – making it less easy to use than other systems.

What to consider when picking a phone system for remote working

When picking a remote office phone system, there are a few factors you should assess before you do. This ensures you are choosing the right one for your business, and aren’t compromising on cost and comprehension. For example, consider:

The number of employees you have: You might have dreams for your business to grow and develop over the next few years, but when picking a remote phone system, consider how many employees you have now. This will ensure you don’t overspend and jeopardise your company’s resources.

The features you need to prioritise: Ensure you’ve evaluated the features you need the most when picking a home office phone system. This will help you choose a system that actually benefits your company, rather than spending money on a platform with features you don’t need.

How easy it is to use: Finally, consider how easy the platform is for you to use. Assess the speed of the system, and if it requires advanced knowledge of technology. Remember, it’s not just you using the system, but your employees too.

Is VoIP cheaper than a landline?

Yes, generally, VoIP is cheaper than a landline. It relies on broadband to make calls, meaning international and long-distance calls are significantly cheaper than calls made on business mobiles.

Landlines also tend to have higher monthly prices, due to maintenance costs regarding copper wiring and physical developments. However, it’s important to note that VoIP requires a high-speed internet business service to ensure high-quality calls.

Choose Infinitel for help choosing the best home office phone system

At Infinitel, we pride ourselves on staying up to date on the best home office systems. We know that businesses have a variety of needs and objectives – some of which take priority more than others. Therefore, the home office phone system you need depends on several factors.

Our team is committed to working closely with businesses to ensure each one benefits from the bespoke solution that ensures its connectivity, security, and budgetary requirements.

We dig deep to understand the needs of a company, so whether you’re a start-up or one of the biggest organisations in the world, we’re here to help your business. Our independence from all networks and manufacturers allows us to remain objective and craft the right approach for each business we serve – and we could do the same for your company.

We’re honest, personable, and jargon-free communicators, too – just what you might need when trying to make sense of the confusing world of home phone office systems.

For more information on the best home phone office systems, reach out to Infinitel today, we’re here to help you secure the best one for your organisation. No matter your industry, stage of development, and longer-term ambitions – we can support your company.